How are Giving Committee members asked to participate throughout the year?
You are asked to be an active member of the giving committee. This includes making a gift or pledge to any area of the University, reaching out to 10-20 classmates, and lending your name to the general effort. The committee will formally meet only once for the Volunteer Training Workshop (September 13th for the 50th Reunion and September 27th for the 5th – 45th Reunions). Those who are unable to attend the workshop are asked to participate via Webinar. Conference calls and emails will also be arranged to supplement communication throughout the year.
How many classmates are on the Giving Committee
Committees vary in size from 35 to 100 people. The size of each committee is relative to the size of its class (larger classes will have larger committees).
When do I contact my classmates?
The Giving Committee will be asked to contact assigned classmates four times during the year: once in the fall, before the end of the calendar year, in the spring, and right before Reunions.
How do I select my classmates and get their contact information?
You will be able to select your classmates through our online volunteer management system, U.Va. Volunteers in Action. The system will also have your classmates’ contact information. Additionally, the Reunion Giving Office will provide you with contact information (e-mail, phone numbers, addresses) for the people you are assigned to contact if needed. Online tools, such as Facebook and LinkedIn are also great resources.
What is the preferred method of reaching out to classmates?
You may contact people by whichever means you are most comfortable, however, nothing is more effective than a phone call from an old friend. We will provide you with the contact information available on the database. Due to varying degrees to which people keep in contact with the University, full contact information may not be available for all alumni and may limit the means by which you can contact them.
How will I know what to say to classmates?
As a Giving Committee member, your role is to encourage philanthropic support to the University during the reunion year. Your chairs and Reunion Giving Officer will provide you with e-mail and letter templates, talking points, solicitation strategies, and information on giving opportunities. You will be prepared and comfortable before you start the solicitation process.
Will I have any responsibilities during my Reunion?
Thomas Jefferson Society 50th Reunion (May 11-13, 2015)
The Thomas Jefferson Society of Alumni Class of 1964 Reunion Committee members are encouraged to attend class sponsored events, such as class dinners and class panels. But above all, Reunions is about reconnecting with your classmates and having fun!
5th – 45th Reunion (June 4-7, 2015)
You are asked to attend two events, one sponsored by the President and one sponsored by the Sr. Vice President of Development, during both you will be recognized for your committee service. Committee members are also encouraged to attend class sponsored events, such as class dinners and class panels. But above all, Reunions Weekend is about reconnecting with your classmates and having fun!
What gifts are included in my class totals?
Gifts to any area of the University made between July 1, 2014 – June 30, 2015 will count toward reunion class totals. This includes annual gifts, planned gifts, matching gifts, endowed gifts, and capital gifts. Five-year pledges are highly encouraged and will provide an expected revenue stream for the University. The entire pledged amount will count toward the class goal. For example, $5,000/year x 5 years =$25,000 towards the class goal. Planned gifts are also encouraged for the Classes of the 20th through the 50th and then count in the class totals as well.
Where will my name be listed?
Your name will be listed as a member of the Giving Committee on the Reunion Giving website, annual class letters, and the list of donors once you make a donation during your reunion year.
Is there an expected donation amount to serve on the Giving Committee?
Committee members are asked to consider a leadership level gift (level based on undergraduate school giving levels), but inability to commit does not prohibit the volunteer from committee membership. All committee members are asked to make a gift. Donor interest and capacity varies greatly among the committee membership, therefore no stipulated giving level or amount is expected. We ask that you give a meaningful gift to an area of the University that you are passionate about.
Is attendance required at the Reunion?
Attendance at Reunions is highly encouraged, but is not a requirement for being on the Reunion Giving Committee. Reunions is a fun, action packed event where you will be able to connect with classmates, make new friends and enjoy your time on Grounds.
How do I report on my progress?
You will be able to report on your progress through our online volunteer management system, U.Va. Volunteers in Action.
What if a donor asks me questions that I am unable to answer?
If a donor asks you a question you are unable to answer, please contact your Reunion Giving Officer. The Reunion Giving Officer can give you the information to answer the question, or they will contact the donor directly.